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Backing Up Is Hard To Do?
       written by David Wells, President, Moving Picture

They say backing up is hard to do... Or maybe that's breaking up with your precious photo and data, hey, wasn't that a Neil Sedaka song?

A recent disturbing story from one of our colleagues in the business has inspired me to write this “Producers Cheat Sheet™”.

Scenario: You faithfully backup your photos and data on a semi regular basis.  While a back up was in progress you multi task by going to the grocery store. A thief breaks into your house and steals not only your laptop but also your external back up drive sitting next to your laptop onto which you were backing up!
THIS A TRUE STORY AND HAPPENED TO A PRODUCER IN MIAMI!
Lost forever were thousands of photos of their children's childhood, location files, budgets etc. Do you have a sinking feeling right now!  If so, your irreplaceable photos and data are not backed up sufficiently.

What can happen to your data?
In order of likelihood:
1. Drive failure and or data corruption
2. Stolen or lost computer and or backup drive
3. Mistaken deletion

 

What you will need:
External Fire wire drive’s (2) 
A. Buy 2 fire wire drives that are slightly larger than the internal drive in your computer.  A 200-gig drive costs $99.00.
B. Fireproof media safe (We recommend this one), bank safety deposit box, other building.
C. Inexpensive (under $20.00) back up program:  Carbon Copy Cloner, or Super Duper a great industry accepted backup program!

Tips for backing up and staying safe:

Tip 1 - Photo Backup: Attempt to make a copy of every digital film roll to DVD after downloading it from your camera. If not every roll (too paranoid?), make a DVD that season. You get the idea, MAKE A DVD COPY OF YOUR PHOTOS. PUT IT INTO A FIREPROOF MEDIA SAFE.  Label it with a sharpie; roll name, date, etc. Then insert it in a DVD case and immediately toss it into your media safe. (You cannot use a regular document fire proof safe, as the temperature will exceed 125 degrees.  At 125 degrees paper will not burn but DVD’s and drives will melt!)

Tip 2 - Data Backup: Label your 2 fire wire drives, that are slightly larger than the internal drive in your computer, A and B. Backup your entire hard drive with Carbon Copy Cloner or Super Duper to drives A and B.

Tip 3 - Repeat: On the first of every month perform a new backup to Drive A.  Store this drive in your media safe.  Drive B will serve as your archive drive, this drive will be backed up less frequently as you should store it with a friend, safety deposit box at the bank anywhere except the building that drive A and your computer reside.  Drive B should be backed up every quarter of the year.

Tip 4 - General Precaution: Do not keep fire wire drive A, B, in the same building!

 

If something horrible happens!

Scenario 1 - Hard drive failure: Solution: have a new hard drive installed. Remove Drive A from media safe and perform a restore with Carbon Copy Cloner or Super Duper. All of your applications, documents and photos will magically reappear because you are SO organized!

Scenario 2 - Laptop is stolen: Go to the Mac Store; get the Mac you really wanted. Remove drive A from media safe and perform a restore with Carbon Copy Cloner or Super Duper.

Scenario 3 - House burns down: Go to the Mac Store; tell the Mac genius how brilliant you are by owning a media safe.  Buy a Mac. Remove drive A from blackened media safe and perform restore with drive A and Carbon Copy Cloner or Super Duper.

Scenario 4 - Laptop AND Media Safe are stolen: Go to the Mac Store, tell the Mac genius how brilliant you are for having a “offsite” backup of your hard drive. Retrieve drive B and perform restore on your new laptop.  The backup will not be as recent as drive A, but it will be adequate especially after the impossibly TORTUOUS week you have just had!

Urban street Tip! Hide your media safe under some garments or junk in your garage or closet. If easily seen by a thief they may think it contains valuables and will take the safe and your computer!

Other Types of Data Backup:
Apple's new airport “Time Capsule” contains a 1-terabyte backup hard drive. http://www.apple.com/timecapsule/backup.html. I love this device but there are two BIG problems.  If a thief sees this, they are going to take it! If your house burns down it will burn with it! My advice: only use this in conjunction with fire wire drives, stored offsite and in a media safe.

Data backup to a remote server, (managed backup service) such as a .Mac account. 10 Gigabytes of storage for $100.00 per year. Problem: 10 gigabytes is not enough space!  You can buy more space but it is prohibitively expensive.

 

Big Do NOT Do's:
DO NOT Drag and drop your hard drive icon to your backup drive. Why? If your internal hard drive fails, you will spend days rebuilding your data.  Using Carbon Copy Cloner or Super Duper, the restoration of your data will take a just a few hours.

 

Sources:
Super Duper backup program: http://www.shirt-pocket.com/
Carbon Copy Cloner: http://www.bombich.com/
Three ring binder DVD holder:
http://www.officedepot.com/a/products/544087/Binder-Sheets-For-8-Capacity-Pack/
Media Safes: http://www.safeandvaultstore.com/safes/waterproof-fire-safes/41

Sony: "Foam City" - Production Company: HLA, Dir.: Simon Ratigan, Agency: Fallon, London

Sony's "Foam City" ad campaign was all the buzz in Miami this year, and Moving Picture was in the thick of it. The production company HLA, in association with Local Miami Production Manager Michelle Jayme oversaw the massive undertaking which included flooding several city blocks in downtown Miami with 120 million gallons of bubbles, over seven shoot days.

The entire production not only included three film camera units, on the ground, shooting from cranes, and perched on buildings high above the city, but also utilized a behind the scenes documentary crew as well as hundreds of extras, outfitted with their own Sony devices.

Sony - "Foam City"

Moving Picture was employed to provide a variety of services including: audio recording, video assist on all three cameras for the director, clients and press, provide Sony Z1U HD camcorders, mics and support to the documentary crew AND build a temporary Avid edit suite in Miami's Biltmore Hotel.

Miami gets foamed-in.	Moving Picture President: David Wells and Engineer: Ben Stinson

For more videos and images go to: Sony's website.

Panasonic AJ-HDX900 High Def Camera

In stock now and ready to rent! Rents with video lenses OR adapts to film lenses! This full 2/3" DVCPRO HD camcorder records pristine 100Mbps HD images in any of 11 video formats, encompassing 60Hz and 50Hz production. With 1080i, 720p, 24p and 25p capabilities, the AJ-HDX900 is perfect for long-form HD programming and an invaluable tool for digital cinematography, cable and television production in any format, sports and events, for globetrotting documentarians and feature crews, and for the rental companies that serve them. The HDX900 boasts three CineGamma modes to replicate the look and feel of film. Built-in IEEE 1394 digital output helps lower the cost of HD production by allowing you to directly transfer HD video to nonlinear editing systems or other VTRs. Standard HD SDI output is included for monitoring and line recording. Built-in downconverter produces a SD output, allowing the use of low-cost standard definition accessories.

The Latest HD Camcorders
Newest High Def. Arrivals: Panasonic HVX-200 HD P2 Camcorder Sony PMW-EX1 HD SXS Camcorder Sony HVR-Z1U HDV Camcorder Also Renting: Sony D600WS Betacam Panasonic DVX 100B
HDCAM!!
		HDCAM HDW-D1800 studio editing recorder with Digital Betacam and MPEG IMX formats legacy playback. Capable of Recording and playback HDCAM 1080/59.94i, 50i, 25PsF, 29.97PsF, 23.98PsF and 24PsF formats. 3-2 pull down is available by using option board HKDW-104. A color LCD panel on the control panel displays various type of information including audio level meter and time data. The LCD unit also displays video when playback or recording. Built-in down converter enables to output 480/59.94i or 576/50i. Also Up converter enables 1080/59.94i or 1080/50i HD output from Digital Betacam or MPEG IMX tape playback.
LED Lighting!!
	Litepanels 1x1, the most versatile production light ever built. Combining Litepanels' hallmark LED technology in a sophisticated, slimline housing, this revolutionary modular lighting system provides 1'x1' of pure, luminous, soft, directional output.
2-WAY COMMUNICATIONS
Motorola Walkie Talkies and accessories Including FBI Style ear mic systems for that “undercover look”, Noise Canceling headsets, Handmics, and Spare Batteries (FREE!)

See the rest of our inventory at MovingPicture.com

Since 1987, Moving Picture Electronic Services has been a leader in the rental and support of video equipment, Avid editing systems, lighting, location audio, video assist and video camera crews.
We live and breathe Avid, location audio, and video equipment rental everyday. We provide "on-site" certified support for Avid rental or video equipment rental in Florida - or anywhere else in the United States and Caribbean. If you need to rent an Avid Adrenaline, Avid Media Composer, Avid Unity, Video Cameras, Video Recorders, Lighting, or Walkie Talkies, we can ship today!

The preceding material is provided for information purposes only. You have received this information because you have expressed interest in MPES through any of several different venues. MPES does not assume responsibility with regard to the selection, performance, or use of any products mentioned. All understandings, agreements, and/or warranties, if any, take place between the manufacturers and the prospective users. MPES is not responsible for typographical errors, and all offers are subject to change without notice. Copyright © 2008-2009 Moving Picture Electronic Services. All rights reserved.
All company and product names mentioned may be trademarks of their respective owners.

Summer 2008